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Frequently Asked Question

Introduction

iPIM™ is a Personal Information Manager as well as a sophisticated database. You can use it out-of-the-box to store common data such as notes, passwords and shopping lists, or you can create your own data forms that meet your personal or business needs.

Yes, iPIM™ protects your data in several ways. See Security below.

Data Structure

  • iPIM™ keeps its data in Data Items.
  • Each data item is associated with a Form that defines the Fields which can be stored in the data item.
  • Data items are kept in Folders. Each folder contains either data items or subfolders (but not both).
  • A folder with data items has a list of one or more forms associated with it. All data items in the folder must match one of these forms.

Each iPIM™ field can contain one of the following data types:

  • Header to separate field groups.
  • Text (either single or multi-line).
  • Number.
  • Value from a predefined list of values.
  • Date and/or time.
  • Phone number.
  • Web link (URL).
  • Email address.
  • Contact person from your address book.
  • Yes/No checkbox.
  • Checklist - text lines with a Yes/No checkbox on each.
  • Numeric table - text lines, numbers and optional dates with automatic total sum.
  • Scribble - free finger drawing.
  • Photo (if the device has a camera).
  • Video (if the device has a video camera).
  • Sound recording (if the device has a microphone).
  • Map location.

Customization

You can modify, rearrange and delete folders, forms and data items by touching the edit button at the top of the screen. You can add new folders, forms and data items by touching the + button.

  • Start by creating a new folder or select an existing folder. A new folder can be added to the home screen, or as a subfolder to any folder defined as containing subfolders.
  • Select the forms that will be associated with the folder. You can select existing forms or create a new form.
  • When creating a new form, select and define the fields that will be included in the form.
  • A Title is displayed above the field.
  • An Explanation (available for some field types only) is displayed inside the field if that field doesn't contain any data and is erased as soon as something is typed into the field.

When a form is defined as containing Emergency data, data items that use this form can be shown without entering a PIN (see Security below).

Searching

  • A Simple Search searches for matching text (including partial text) everywhere regardless of context.
  • An Advanced search lets you define complex search terms with various matching patterns and complex And / Or / Not conditions.
  • A folder-based search searches all items in the current folder (or in all folders if called from the Home screen). You can specify field types (e.g. Text or Number) but you cannot target specific fields (e.g. Name or Address).
  • An item-based search searches all items that use the same form as the data item from which the search is initiated. You can target specific fields (e.g. Name or Address).

Security

  • Using the Settings tab, you can tell iPIM™ to ask for a master PIN (a numeric 4-8 digit numeric password) whenever iPIM™ is launched.
  • If you don't want to protect all your data, you can define specific folders as PIN-protected.
  • If a master PIN is set, you can tell iPIM™ to show emergency data without entering a PIN.

iPIM™ lets you define two security questions that let you create a new PIN if you answer them correctly. Select answers that cannot be guessed by others. If you don't define security questions, you won't be able to access your data if you forget your PIN.

iPIM™ encrypts the textual data it stores internally. This means that hackers getting access to your device or to your backups will not be able to see your protected data unless they know your PIN or the answers to your security questions. Please note that photos, videos, sound recordings and scribbles are not encrypted by iPIM™. You can add an extra protection layer to your backup files by asking iTunes to encrypt them.

Backup

Your iPIM™ data is backed up automatically when you connect your device to iTunes or use iCloud backup.